In Real Life

We all have long lists of tasks in multiple apps, and often the process of figuring out where to start can feel overwhelming. Even when we decide what to focus on, it’s easy to burn out before completing everything.

Every morning, I start with a mental list, journal it on Intellinotes.co, and then transfer it to my reminders app, setting due dates and alarms. But what I’ve realized is that no matter how much effort I put into organizing, I rarely get close to finishing the entire list. This constant chase left me feeling burnt out, so I decided to change how I approach my tasks.

I began by breaking my daily tasks into manageable segments. The first 3 tasks are my highest priorities, and upon completing them, I give myself a reward—something simple like coffee or boba. Then I move to my next set of 5 tasks, which I call my “marathon tasks,” and again reward myself afterward. The final task is a bonus, least urgent, but it’s satisfying to finish if I have time.

What I discovered was transformative:

  • Writing tasks down made them feel more intentional and important, unlike a digital to-do list that can easily pile up with things I never get to.
  • Completing my top 3 priority tasks felt deeply satisfying, especially knowing there was a reward at the end. Getting those done first thing set a positive tone for the day.
  • Tackling marathon tasks in an ordered way, where each task builds on the next, felt productive and kept momentum going.
  • And most importantly, I learned it’s okay to push tasks to the next day when necessary.

To make this system even more effective, I simplified it. I introduced a Wish Column—a dedicated space for tasks I hope to get to eventually but don’t want to crowd my immediate focus. This allows me to keep my focus on what truly matters each day while still keeping track of future ideas.

I also expanded the layout over two pages:

  1. The To Do Sections: This contains your prioritized daily tasks over 5 days, allowing you to see both progress and upcoming tasks at a glance.
  2. The Wish Column: Here, you can place long-term or lower-priority tasks that you hope to get to, keeping them in view without pressure.

This expanded approach lets me not only track my accomplishments but also plan with flexibility. By rewarding myself along the way and having everything laid out clearly over two pages, I avoid burnout and keep my motivation high.

With IRL you can now organize your tasks in a real, tangible way, making each step toward productivity feel rewarding and achievable.